SafetyNest

SafetyNest is an online health and safety compliance management platform designed to help organisations manage audits, compliance tasks, incidents, monitoring activities, and risk assessments in one central location. The system helps businesses improve compliance visibility, track actions, and maintain digital records across multiple sites.

SafetyNest is suitable for businesses of all sizes that need to manage workplace health and safety compliance. It is especially useful for organisations operating across multiple sites or departments.

SafetyNest can transform how you manage health and safety. By turning heavily-administrative, time-consuming tasks into automated processes, it will increase standards and efficiencies across your organisation and free up valuable time. By being able to monitor your compliance at a glance, you’re not left in the dark about how you’re performing and can quickly and proactively identify what action is needed, reducing the potential for an incident and giving you peace of mind. It can also be instrumental in demonstrating compliance to the regulator, increasing your chances of a stress-free inspection.

The platform includes Audit, Compliance, Monitoring, Incidents, and Risk Assessments. Each module feeds information into the central dashboard for reporting and oversight.

The dashboard provides a high-level overview of activity across the platform, including actions, compliance scores, trends, overdue items, site performance, and reporting insights.

Yes. Users can filter and manage information by individual site or across all sites simultaneously, making it ideal for multi-location organisations.

Yes. Actions tables, reports, forms, and audit histories can be downloaded into formats such as Excel and PDF for offline review and reporting.

When consultants complete a visit, the resulting audit is uploaded into the Audit module. Audits are stored centrally with associated actions and status tracking.

Audits contain information such as audit ID, audit type, site, completion date, auditor name, audit status, action totals, and downloadable audit reports.

Yes. Users can download full PDF copies of audits using the View button within the Audit section.

Audit actions can be categorised as Critical, High, Medium, or Low priority to help organisations focus on the most important tasks first.

Booked means a consultant visit or audit is scheduled to take place in the near future.

On Track indicates that all actions related to the audit are being completed within their recommended due dates.

Overdue means one or more actions have exceeded their recommended completion date.

Completed means all actions linked to the audit are being successfully closed.

Yes. Actions can be assigned to specific responsible users who will be accountable for completing them.

Yes. Users can upload attachments, add comments, and maintain a detailed audit trail against each action.

Yes. The platform tracks changes such as updates to responsible persons, due dates, and comments with timestamps and user history.

Yes. Completed actions can be toggled and reviewed at any time, including all associated comments and attachments.

The Compliance module is used to centrally store documents, certificates, surveys, and recurring compliance forms.

Yes. Compliance forms can be scheduled on recurring frequencies such as yearly, monthly, or other intervals.

Yes. Users can upload older records and amend completion dates to reflect when work was actually completed.

Incomplete forms can generate actions that require follow-up activity, due dates, responsible persons, and priorities.

Yes. QR codes allow users to quickly access forms and complete uploads from mobile devices.

On-the-spot actions are manually created tasks that can be added directly into the platform without being linked to a form or audit.

Yes. Users can upload supporting evidence such as certificates, reports, or email records.

The Monitoring module provides digital checklists for daily, weekly, monthly, and annual inspections or walk-arounds.

Users answer checklist questions using responses such as Yes or No to identify compliance or non-compliance.

Non-conformance answers automatically generate corrective actions for follow-up.

Yes. Actions generated through monitoring can be assigned, tracked, commented on, and closed within the platform.

Yes. Users can download complete monitoring histories and audit trails into Excel format.

Yes. QR codes can be generated to allow fast access to monitoring forms from site locations.

The Incidents module acts as an online accident book and incident reporting system.

Incidents can be logged using QR codes placed around site or directly through the Add Incident wizard within the platform.

Incident reports can include dates, descriptions, injured parties, witness details, injury types, contributing factors, and attachments.

RIDDOR refers to the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations in the UK, which require certain workplace incidents to be formally reported.

Yes. Multiple individuals can be linked to a single incident record.

Yes. Users with appropriate permissions can complete investigations, upload evidence, and track outcomes.

Yes. Incident records can be downloaded as PDF documents.

Yes. Users can review trends over periods such as seven days, four weeks, six months, and twelve months.

The Risk Assessments module helps organisations create, review, update, and distribute risk assessments online.

Yes. Existing templates can be edited or duplicated, and entirely new templates can also be created.

Risks are scored using severity and likelihood ratings before and after control measures are applied.

Yes. Users can add custom hazards, exposed groups, and control measures where required.

Any controls not confirmed as in place can generate actions requiring completion.

Yes. Assessments can be emailed to employees and contractors for acknowledgement.

Yes. The Share section records who has acknowledged reading and understanding each risk assessment.

The SafetyNest score measures overall compliance performance based on completion of forms and actions within due dates.

Completing overdue actions, submitting forms on time, and maintaining compliance activities all contribute to improving the score.

Yes. Reports can be filtered by module, site, responsible person, priority, and date ranges.

The platform provides Audit Insights, Compliance Insights, Monitoring Insights, and other trend-based reports.

Yes. Insight reports can be exported into downloadable formats for management reporting.

Yes. Users can contact the health and safety help desk directly through the Seek Advice feature.

Yes. Attachments can be uploaded alongside support or advice requests.

Yes. Advice history and consultant responses are stored within the platform for future reference.

Yes. Administrators can edit questions, answer types, triggers, and automated actions within templates.

Template administration is available for Compliance, Monitoring, Incidents, and Risk Assessments.

Yes. Responses within templates can automatically trigger actions when required conditions are met.